Altodigital: your office technology partner for managed print services, managed document solutions, document security, photocopier leasing, multifunction printers, print security, and document management systems and solutions

Five Easy Steps to a Perfect Managed Document Service

Document management

Here at Altodigital, Managed Document Services are as easy as 1,2,3! Our tailored approach will completely overhaul, streamline and reassess your processes and workflow.  Here’s how we do it:

Step 1: Investigation

Understanding what makes your organisation tick is the key to successful Managed Document Service. To identify where changes should be made in order to improve your business performance, we will conduct an in-depth analysis covering your workflow processes, usage patterns and calculate the actual costs of running your operation. This will give us  - and you –  a complete picture of your business and pinpoint problematic or ineffective areas.

Step 2: Design

The results of our investigation will establish the best way forward for your Managed Document Services. We then set out a tailored strategy based upon these findings and designed to make you significant savings with sustainable benefits. Once we have agreed this strategy we then begin to work together in partnership to develop a model and schedule that will optimise your print fleet and introduce best practice to your workforce.

Step 3: Implementation

Once the strategy has been agreed our expert Prince 2 Accredited Project Team and IT specialists will become involved in order to implement the Managed Document Service. We use the very latest technology in combination with workflow solutions and integrated software.

Whilst the technological practicalities are intrinsic to the strategy, internal acceptance from your staff is crucial to the success of a Managed Document Service. In order to make the transition to new processes as pain free for your team as possible we will support them with expert and on-going training.

Step 4: Optimisation

Our involvement with you doesn’t stop once the services are up and running. We will continue to monitor every aspect of the process to ensure that it is delivering what was agreed in the original strategy. We will also proactively look to identify new ways of working that will refine and enhance the existing benefits and savings of the Document Management Systems to further improve productivity.

Step 5: Management

Our Managed Document Services are not a quick fix; instead we see them as a programme of continuous evaluation. We will work together in a supportive and mutually beneficial partnership based upon trust, honesty and openness.

We have designed our services to significantly improve the productivity of your business with a print and copy environment tailored to your specific requirements. We will rationalise your business processes, improve the effectiveness of your workflow and identify where time and resources are being wasted.

If you’d like to find out more about our Managed Document Service then feel free to take a look at our website: www.altodigital.com

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